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Registration Procedure
Date of Registration
A person who has been selected for a postgraduate taught programme shall be required to register and pay all the prescribed fees on or before the date specified by the Department of Study responsible for conducting the programme. The effective date of registration of a student enrolled for such a postgraduate programme is the date on which the respective programme has commenced.
For postgraduate research programmes, the date of registration for each candidate shall be determined by the Faculty Higher Degrees Committee, and the candidate is required to pay the prescribed fees. The Faculty Higher Degrees Committee may decide to backdate the date of registration if a request with sufficient justification is made by the applicant through the supervisor(s) and the Head(s) of the Department(s) concerned. If the candidate is a provisional student, whose provisional registration has not lapsed by the time the research degree application has been signed by the HoD concerned, the effective date of registration shall be backdated to the date of provisional registration. Otherwise, normally the date of registration is the date on which the HoD concerned has signed the research degree application form. The selected candidate has to pay the prescribed fees on or before the date specified by the AR of the faculty.
Concurrent Registration
A student who is registered for a postgraduate diploma/degree programme in the Faculty of Engineering, University of Peradeniya or any other academic institution within the University or outside is not permitted to register concurrently for a postgraduate diploma/degree programme in the Faculty of Engineering.
Maintenance of Registration
A postgraduate student shall be required to renew his/her registration annually until the completion of the programme of study.
Withdrawal from a Programme
A postgraduate student wishing to withdraw from the programme for which he/she is registered shall do so in writing to the Chairperson, Faculty Higher Degrees Committee through the supervisor(s) and the Head(s) of the Department(s) concerned. In case of such students, adjustments of fees and refunds, if any, shall be decided by the Faculty Higher Degrees Committee, in consultation with the Department(s) concerned.
Postponement of Registration
A student who desires to postpone his/her registration for a programme shall do so in writing to the Chairperson, Faculty Higher Degrees Committee through the supervisor(s) and the Head of the Department concerned, giving reasons for the postponement and indicating the desired period of postponement. The request has to be made prior to the commencement of a postgraduate programme with taught courses or within one month of receipt of the admission letter to a research-based postgraduate programme
Changes to Registration
A student who wishes to amend the registration in matters such as courses/subjects, thesis topic/title, and degree programme should do so in writing to the Chairperson, Faculty Higher Degrees Committee for the approval of the Faculty Higher Degrees Committee, through the supervisor(s) and the Head(s) of the Department(s) concerned. Any changes in the personal circumstances declared at the time of registration should be communicated in writing to the Assistant Registrar, Faculty of Engineering.
A student is not normally allowed to change his/her supervisor(s). However, under special circumstances, where the student or the supervisor(s) concerned brings to the notice of the Faculty Higher Degrees Committee that such change is essential for the successful completion of the research work, the Faculty Higher Degrees Committee in consultation with the Head(s) of the Department concerned may appoint a new supervisor(s).
Cancellation of Registration
The registration of a postgraduate student may be cancelled by the Faculty Board upon the recommendation of the Faculty Higher Degrees Committee for reasons such as inadequate academic progress, non-submission of project reports on the due dates, violation of the Rules and Regulations of the Faculty and the University of Peradeniya and failure to pay the prescribed fees.
Leave of Absence from a Programme
Leave of absence from a programme shall not normally be granted. However, leave may be granted under special circumstances by the Faculty Higher Degrees Committee if a written request is made by the candidate through the Head of the Department concerned, explaining the circumstances and with the necessary documentation in support of the request. A candidate on a split or a sandwich programme may be released for a specified period of time to continue the programme in an outside collaborating laboratory/institute. Exemption from payments of fees, if any, during the period of leave will be determined by the Faculty Higher Degrees Committee. However, the candidate should maintain continuity of registration by paying the relevant registration fees.
Releasing a Candidate
A candidate on a split or a sandwich or a joint programme may be released for a specified period of time to continue the programme in an outside collaborating University//institute/ laboratory. The candidate has to make a written request to the Faculty Higher Degrees Committee through the supervisor(s) and the Head of the Department concerned with the necessary support documents to obtain the release. The candidate shall be exempted from tuition fees for the released period. However, the candidate should maintain continuity of registration by paying the relevant registration fees.